NEMTAC Transform 2026 Annual Conference

Venue: JW Marriott Grande Lakes

August 16, 2026

NEMTAC Transform 2026 Annual Conference

 

LAST DATE TO ORDER FOR ADVANCE PRICING IS JULY 24 2026

  Event Deadline Dates

Advance Freight Receiving Dates:
Friday, July 17, 2026 - Wednesday, August 12, 2026
Pre-Order Discount Deadline
Friday, July 24, 2026
Direct Shipment Receiving begins:
Sunday, August 16, 2026
Last Day for Direct Shipments
Sunday, August 16, 2026
Deadline for Outbound Carriers to Check-In
4:00 PM, Tuesday, August 18, 2026

  Show Schedule

Exhibitor Move-In
Sunday, 8/16
10:00am -12:00pm
Vehicles
Sunday, 8/16
12:00pm-4:00pm
Traditional Booths
Exhibit Hours
Sunday, 8/16
5:00pm-7:00pm
Welcome Reception
Monday, 8/17
7:00am-3:00pm
Tuesday, 8/18
7:00am-3:00pm
Exhibitor Move-Out
Tuesday, 8/18
3:00pm

Carrier Check-in

     Tuesday, 8/18                   4:00pm

PLEASE NOTE:  All US Tradeshows rentals include delivery, installation and removal from Exhibitor’s booth. In case of cancellation, a 100% cancellation fee will be applied to all US Tradeshows rental items that are not cancelled in writing at least 7 calendar days prior to US Tradeshows scheduled move-in. For labor orders, a one hour “per person, per hour” charge will be applied to all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time. If freight handling services have already been provided at the time of cancellation, a 100% cancellation fee will be applied. It is Exhibitor’s responsibility to advise US Tradeshows personnel of any problem with any orders and to check invoices for accuracy prior to the close of the exhibit.

 
SAFETY:  The safety of everyone working in the hall is of our utmost concern at all times.  Standing on chairs, tables and other rental furniture is prohibited.  Our funiture is not engineered to support your standing weight.  US Tradeshows cannot be held responsible for injuries or falls caused by the improper use of our furniture.  If assistance is required in assembling your booth, please order labor on the labor order form through the online manual and the necessary ladders and tools will be provided.

Overtime charges for labor and freight handling will apply Monday – Friday after 4:30pm and all day Saturday, Sunday and Holidays. Please refer to the appropriate order forms for rates.
 Tax Exempt:  If your organization is Tax Exempt in the state of Florida,  please submit your Florida tax exempt certificate to Nick@ustshows.com, prior to placing any orders through the secure online ordering portal. 

  General Information

Booth Information

Each 10' x 10' booth will be provided with:

      • 8' tall Gray Backwall Drape
          • 3' tall Gray Side Drape
  • 1 - 6' Skirted table
  • 2 - chairs
  • 1 - wastebasket
  • 1 - ID Sign

Each 10' x 20' booth will be provided with:

  • 8' High back wall drap
  • 36" High side rail drape
  • 1 - 6’ Skirted table
  • 4 - Chairs
  • 1 - Wastebasket
  • 1 - Booth ID sign

Each 20' x 20' booth will be provided with:

  • 1 - 6’ Skirted table
  • 4 - Chairs
  • 1 - Wastebasket
  • 1 - Booth ID sign 
  • Below is the link for any and all Vehicle Information:

 Vehicle Information

Drape Color: Gray
Booth Size: 10x10
 
EXCESSIVE TRASH AND BOOTH ABANDONMENT
All excess trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and a disposal fee during exhibitor move-in. Excessive booth materials and/or literature left in the booth at the end of published exhibitor move-out that is not labeled for an outbound shipment will be considered abandoned and deemed as trash. The exhibitor will be billed for the removal and disposal of these items. Charges may include installation & dismantle labor, forklift labor and/or dumpster fees.

  Shipping Information

Advance Shipments

US TRADESHOWS
NEMTAC - SPRING 2026
1075 Gills Dr., Suite 200
Orlando, FL 32824

Additional Advance Shipment Information

Shipments should arrive between Friday, July 17, 2026 and Wednesday, August 12, 2026

All shipments received outside these dates will be subject to a 30% late fee

Shipments that arrive at the warehouse after Wednesday, August 12, 2026 cannot be guaranteed to arrive before show opening. Additional handling charges will be added for expedited trucking and freight

Please print the advance shipment labels by clicking on the freight handling  option in the on line ordering portal.

Direct Shipments

NEMTAC c/o US Tradeshows
JW Marriott Grande Lakes
4040 Central Florida Pkwy,
Orlando, FL 32837
Additional Direct Shipment Information

Direct shipments will be accepted on Sunday, August 16, 2026

Please print the direct shipment labels by clicking on the freight handling  option in the on line ordering portal.

Receiving only during exhibitor move-in hours

  Move-Out

Dismantle Times: Tuesday, August 18th, 3:00pm – 5:00pm. The exhibit floor officially closes at 3:00 pm. We will begin the empty return process at that time. Please allow 2 hours for all empties to be returned.

Outbound Shipping Hours: Please ask your carrier to check in for pick-up between 3:00 pm – 4:00 pm, Tuesday, August 18 (leave yourself time to breakdown).

Outbound Shipping Information: Shipping is not an automatic process. Exhibitors must schedule pickup with carrier in order to ensure that your materials are shipped in the manner you wish to your desired location. 

Determine your outbound shipping company.  If you have no pre-determined carrier, ARC Best/ABF Freight Network is the official show carrier and will be happy to quote shipping prices and assist with other information. They do not need to be called beforehand for pick up.

Exhibitors are welcome to use any carrier they desire, but if you are using a carrier other than ARC Best/ABF Freight Network, it is your responsibility to contact them and let them know you will have an outgoing shipment that needs to be picked up at:

NEMTAC c/o US Tradeshows
JW Marriott Grande Lakes
4040 Central Florida Pkwy,
Orlando, FL 32837
All carriers must check in by 3:00pm on Tuesday, August 18, 2026.
  1. Pack and label your materials for shipping to their next destination and leave them in your booth.
  2. Fill out the Outbound Material Handling Form (Available at the US Tradeshows Service Desk.)
  3. Return your completed form to US Tradeshows. Do not leave the form in your booth.
  4. Your freight will be released to your carrier when they check into the loading dock. 
  5. No Return to Warehouse at Close of Show Notification:
    All exhibit materials will need to be shipped out direct from show site. If you use a carrier other than the official show carrier and they fail to pick up your shipment at showsite, your shipment will be re-routed to the destination on Bill of Lading.
  6. If your carrier does not check in, your freight will be sent via ARC Best/ABF Freight Network
     and will be delivered COD.
IMPORTANT: If you have not:
1. Packed all of your materials securely
2. Labeled all of your packages
3. Filled out an Outbound Material Handling Form and returned to US Tradeshows. 
Then your materials may not arrive at your chosen location, or in the manner, or time frame intended.

We recommend at least one person remain in the booth with your materials. US Tradeshows is not responsible for any items left unattended in your booth.

Please ask for assistance from a US Tradeshows representative. We will be happy to help.

We truly hope you have an enjoyable and successful event and appreciate the opportunity to provide you with our services.
   
We use cookies to ensure that we give you the best experience on our website.
Cookie Policy